# Tasks & work activities — procurement department manager

Source: O*NET 30.3, occupation 11-3061.00 (Purchasing Managers).

## Task statements

- **[Core]** Maintain records of goods ordered and received.
- **[Core]** Locate vendors of materials, equipment or supplies, and interview them to determine product availability and terms of sales.
- **[Core]** Prepare and process requisitions and purchase orders for supplies and equipment.
- **[Core]** Control purchasing department budgets.
- **[Core]** Interview and hire staff, and oversee staff training.
- **[Core]** Review purchase order claims and contracts for conformance to company policy.
- **[Core]** Analyze market and delivery systems to assess present and future material availability.
- **[Core]** Develop and implement purchasing and contract management instructions, policies, and procedures.
- **[Core]** Participate in the development of specifications for equipment, products, or substitute materials.
- **[Core]** Resolve vendor or contractor grievances and claims against suppliers.
- **[Core]** Represent companies in negotiating contracts and formulating policies with suppliers.
- **[Core]** Review, evaluate, and approve specifications for issuing and awarding bids.
- **[Core]** Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
- **[Core]** Prepare bid awards requiring board approval.
- **[Core]** Prepare reports regarding market conditions and merchandise costs.
- **[Core]** Administer online purchasing systems.
- **[Core]** Arrange for disposal of surplus materials.
- **[Core]** Develop cost reduction strategies and savings plans.

## Detailed work activities

- Analyze data to assess operational or project effectiveness.
- Analyze data to inform operational decisions or activities.
- Approve expenditures.
- Conduct employee training programs.
- Coordinate with external parties to exchange information.
- Develop operating strategies, plans, or procedures.
- Develop organizational policies or programs.
- Develop specifications for new products or processes.
- Direct financial operations.
- Examine financial records to ensure compliance with policies or regulations.
- Hire personnel.
- Implement organizational process or policy changes.
- Implement transportation changes to reduce environmental impact.
- Interview employees, customers, or others to collect information.
- Maintain operational records.
- Negotiate sales or lease agreements for products or services.
- Prepare financial documents, reports, or budgets.
- Prepare forms or applications.
- Prepare operational budgets.
- Resolve employee or contractor problems.
- Schedule product or material transportation.
- Supervise employees.
- Verify information or specifications.
