# Tasks & work activities — scopist

Source: O*NET 30.3, occupation 43-6011.00 (Executive Secretaries and Executive Administrative Assistants) — manual nearest-occupation mapping via ISCO group 3343; the official ESCO crosswalk has no entry for this ESCO occupation.

## Task statements

- **[Core]** Answer phone calls and direct calls to appropriate parties or take messages.
- **[Core]** Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- **[Core]** Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- **[Core]** Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- **[Core]** Provide clerical support to other departments.
- **[Supplemental]** Process payroll information.
- **[Supplemental]** Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- **[Core]** Manage and maintain executives' schedules.
- **[Core]** Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- **[Core]** Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- **[Core]** Open, sort, and distribute incoming correspondence, including faxes and email.
- **[Core]** File and retrieve corporate documents, records, and reports.
- **[Core]** Greet visitors and determine whether they should be given access to specific individuals.
- **[Core]** Prepare responses to correspondence containing routine inquiries.
- **[Core]** Make travel arrangements for executives.
- **[Core]** Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- **[Supplemental]** Compile, transcribe, and distribute minutes of meetings.
- **[Core]** Attend meetings to record minutes.
- **[Supplemental]** Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- **[Supplemental]** Set up and oversee administrative policies and procedures for offices or organizations.
- **[Supplemental]** Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- **[Supplemental]** Interpret administrative and operating policies and procedures for employees.

## Detailed work activities

- Answer telephones to direct calls or provide information.
- Compile data or documentation.
- Confer with coworkers to coordinate work activities.
- Coordinate operational activities.
- Develop organizational policies or programs.
- Distribute incoming mail.
- Execute sales or other financial transactions.
- Explain regulations, policies, or procedures.
- File documents or records.
- Greet customers, patrons, or visitors.
- Inspect operational processes.
- Maintain medical records.
- Make travel, accommodations, or entertainment arrangements for others.
- Manage clerical or administrative activities.
- Order materials, supplies, or equipment.
- Perform administrative or clerical tasks.
- Prepare business correspondence.
- Prepare documentation for contracts, transactions, or regulatory compliance.
- Prepare research or technical reports.
- Read materials to determine needed actions.
- Record information from meetings or other formal proceedings.
- Schedule operational activities.
- Sort mail.
- Supervise clerical or administrative personnel.
- Train personnel.
- Transcribe spoken or written information.