4.4 KiB
4.4 KiB
Market evidence report — administrative-assistant
Source: 68 real job ads (JSearch API, countries: us 68), extracted into the MSSQL evidence store; as of 2026-07-08. This report contains extracted, aggregated facts only — no ad text is reproduced (copyright / platform terms).
Seniority distribution
| Seniority | Ads | Share |
|---|---|---|
| mid | 49 | 72 % |
| junior | 13 | 19 % |
| n/a | 6 | 9 % |
Tools — full market ranking
| # | Item | Ads | Share |
|---|---|---|---|
| 1 | Microsoft Excel | 32 | 47 % |
| 2 | Microsoft Word | 32 | 47 % |
| 3 | Microsoft Outlook | 25 | 37 % |
| 4 | Microsoft PowerPoint | 21 | 31 % |
| 5 | Microsoft Office | 16 | 24 % |
| 6 | Microsoft Teams | 11 | 16 % |
| 7 | Microsoft Access | 5 | 7 % |
| 8 | SharePoint | 4 | 6 % |
| 9 | C3 | 3 | 4 % |
| 10 | CIS | 3 | 4 % |
| 11 | ELIS | 3 | 4 % |
| 12 | RAILS | 3 | 4 % |
| 13 | Sunflower Asset Management System (SAMS) | 3 | 4 % |
Hard skills — full market ranking
| # | Item | Ads | Share |
|---|---|---|---|
| 1 | data entry | 30 | 44 % |
| 2 | administrative support | 14 | 21 % |
| 3 | calendar management | 14 | 21 % |
| 4 | records management | 11 | 16 % |
| 5 | customer service | 8 | 12 % |
| 6 | record maintenance | 8 | 12 % |
| 7 | travel arrangement | 8 | 12 % |
| 8 | report preparation | 7 | 10 % |
| 9 | office administration | 6 | 9 % |
| 10 | correspondence drafting | 5 | 7 % |
| 11 | file management | 5 | 7 % |
| 12 | filing | 5 | 7 % |
| 13 | invoice processing | 5 | 7 % |
| 14 | record management | 5 | 7 % |
| 15 | document preparation | 4 | 6 % |
| 16 | expense reporting | 4 | 6 % |
| 17 | inventory management | 4 | 6 % |
| 18 | mail processing | 4 | 6 % |
| 19 | travel coordination | 4 | 6 % |
| 20 | clerical support | 3 | 4 % |
| 21 | correspondence preparation | 3 | 4 % |
| 22 | document editing | 3 | 4 % |
| 23 | event planning | 3 | 4 % |
| 24 | office operations | 3 | 4 % |
| 25 | proofreading | 3 | 4 % |
| 26 | property inventory | 3 | 4 % |
| 27 | record keeping | 3 | 4 % |
| 28 | scheduling | 3 | 4 % |
Methods — full market ranking
| # | Item | Ads | Share |
|---|---|---|---|
| 1 | continuity of operations planning (COOP) | 4 | 6 % |
| 2 | mail management guidance | 3 | 4 % |
| 3 | NISPOM requirements | 3 | 4 % |
| 4 | records management policy compliance | 3 | 4 % |
Responsibilities — full market ranking
| # | Item | Ads | Share |
|---|---|---|---|
| 1 | administrative support | 9 | 13 % |
| 2 | meeting coordination | 9 | 13 % |
| 3 | calendar management | 7 | 10 % |
| 4 | mail distribution | 7 | 10 % |
| 5 | travel arrangement | 7 | 10 % |
| 6 | answering phones | 5 | 7 % |
| 7 | meeting scheduling | 5 | 7 % |
| 8 | executive support | 4 | 6 % |
| 9 | file maintenance | 4 | 6 % |
| 10 | file management | 4 | 6 % |
| 11 | answering phone calls | 3 | 4 % |
| 12 | client communication | 3 | 4 % |
| 13 | event coordination | 3 | 4 % |
| 14 | greeting visitors | 3 | 4 % |
| 15 | invoice processing | 3 | 4 % |
| 16 | mail processing | 3 | 4 % |
| 17 | office supply ordering | 3 | 4 % |
Job title variants in the market
| Title | Ads |
|---|---|
| Administrative Assistant | 7 |
| Administrative Assistant Jobs | 3 |
| General Clerk II | 3 |
| Administrative General Clerk II | 2 |
| General Clerk | 2 |
| General Clerk I | 2 |
| General Clerk III | 2 |
| Administrative Assistant - (SCA, hourly) | 1 |
| Administrative Assistant - 540716 | 1 |
| Administrative Assistant - Falls Church | 1 |
| Administrative Assistant - Investment Banking | 1 |
| Administrative Assistant – M.A. in Human Rights Program | 1 |
| Administrative Assistant (contract) | 1 |
| Administrative Assistant (Part-Time) | 1 |
| Administrative Assistant II | 1 |
| Administrative Assistant- Restoration | 1 |
| Administrative General Clerk II & III | 1 |
| Administrative General Clerk II (Arlington, VA; Camp Springs, MD) | 1 |
| Administrative General Clerk II and III | 1 |
| Administrative Support IV - 2 | 1 |
| Business Office Assistant | 1 |
| Clerk II | 1 |
| Contract to Perm Legal Administrative Assistant | 1 |
| Corporate Administrative Assistant-focus/Integrated Marketing + Development Group | 1 |
| Data Entry Clerk - 4 Month Contract - Onsite in Washington, DC - Must Have Payroll Processing Experience | 1 |
Methodology: entities extracted per ad ({hard_skills, tools, methods, responsibilities, seniority}), normalized, counted as DISTINCT ads per entity; report threshold ≥ 3 ads. Headline sections in skills.md/tools.md use the stricter ≥ 20 % threshold.