48 lines
2.9 KiB
Markdown
48 lines
2.9 KiB
Markdown
# Tasks & work activities — purchaser
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Source: O*NET 30.3, occupation 43-3061.00 (Procurement Clerks).
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## Task statements
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- **[Core]** Approve and pay bills.
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- **[Core]** Prepare purchase orders and send copies to suppliers and to departments originating requests.
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- **[Core]** Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
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- **[Core]** Respond to customer and supplier inquiries about order status, changes, or cancellations.
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- **[Core]** Perform buying duties when necessary.
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- **[Core]** Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
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- **[Core]** Review requisition orders to verify accuracy, terminology, and specifications.
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- **[Core]** Prepare, maintain, and review purchasing files, reports and price lists.
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- **[Core]** Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
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- **[Core]** Track the status of requisitions, contracts, and orders.
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- **[Core]** Calculate costs of orders, and charge or forward invoices to appropriate accounts.
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- **[Core]** Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
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- **[Core]** Compare suppliers' bills with bids and purchase orders to verify accuracy.
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- **[Core]** Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
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- **[Core]** Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
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- **[Core]** Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
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- **[Supplemental]** Train and supervise subordinates and other staff.
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- **[Supplemental]** Monitor contractor performance, recommending contract modifications when necessary.
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- **[Supplemental]** Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
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## Detailed work activities
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- Analyze financial information.
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- Calculate costs of goods or services.
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- Check data for recording errors.
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- Coordinate shipping activities with external parties.
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- Discuss account status or activity with customers or patrons.
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- Execute sales or other financial transactions.
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- Inspect shipments to ensure correct order fulfillment.
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- Maintain current knowledge related to work activities.
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- Maintain operational records.
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- Monitor inventories of products or materials.
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- Obtain information about goods or services.
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- Order materials, supplies, or equipment.
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- Prepare documentation for contracts, transactions, or regulatory compliance.
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- Provide information to coworkers.
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- Send information, materials or documentation.
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- Supervise clerical or administrative personnel.
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- Track goods or materials.
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- Train personnel.
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- Verify accuracy of financial or transactional data.
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