archivist/references/tasks.md

Tasks & work activities — archivist

Source: O*NET 30.3, occupation 43-4071.00 (File Clerks).

Task statements

• [Core] Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
• [Core] Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
• [Core] Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
• [Core] Add new material to file records or create new records as necessary.
• [Core] Gather materials to be filed from departments or employees.
• [Core] Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• [Core] Scan or read incoming materials to determine how and where they should be classified or filed.
• [Core] Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• [Core] Assign and record or stamp identification numbers or codes to index materials for filing.
• [Core] Answer questions about records or files.
• [Core] Modify or improve filing systems or implement new filing systems.
• [Core] Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
• [Supplemental] Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
• [Supplemental] Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
• [Supplemental] Track materials removed from files to ensure that borrowed files are returned.
• [Supplemental] Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
• [Supplemental] Operate mechanized files that rotate to bring needed records to a particular location.
• [Supplemental] Design forms related to filing systems.
• [Supplemental] Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.

Detailed work activities

• Attach identification information to products, items or containers.
• Compile data or documentation.
• Develop data analysis or data management procedures.
• Enter information into databases or software programs.
• Examine documents to verify adherence to requirements.
• File documents or records.
• Maintain inventory records.
• Operate office equipment.
• Provide information to coworkers.
• Read materials to determine needed actions.
• Search files, databases or reference materials to obtain needed information.
• Sort mail.
• Store items.
• Store records or related materials.
• Track goods or materials.
• Type documents.
• Verify accuracy of financial or transactional data.