3.5 KiB
3.5 KiB
name, description
| name | description |
|---|---|
| executive-assistant | Occupational skill for the role 'executive assistant' (also: executive administrative assistant, assistant manager, personal assistant, executive secretary, foreign language correspondent executive assistant, multilingual secretary). Use when the user asks for typical executive assistant work such as: Use computers for various applications, such as database management or word processing.; Create, maintain, and enter information into databases.; Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. |
Executive Assistant
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Core workflow
- Use computers for various applications, such as database management or word processing.
- Create, maintain, and enter information into databases.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
- Train and assist staff with computer usage.
- Prepare conference or event materials, such as flyers or invitations.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
How to use this skill
- Read references/profile.md for the occupation profile and scope.
- Consult references/tasks.md for the full task and activity inventory.
- Check references/skills.md for essential vs. optional competences.
- Check references/tools.md for the software commonly used in this role.
- See references/ai-skills.md — matched external AI agent skills (per-source attribution).
Key competences (essential)
- apply information security policies
- build business relationships
- build trust
- business communication
- communicate schedules to the people concerned
- company policies
- coordinate events
- disseminate messages to people
- draft corporate emails
- fix meetings
- liaise with managers
- maintain register of shareholders
- manage office facility systems
- manage personnel agenda
- observe confidentiality
Hot technologies
- Intuit QuickBooks
- SAP Concur
- IBM SPSS Statistics
- SAS
- Slack
- Atlassian JIRA
- Salesforce software
- Apache Cassandra
- Apache Hadoop
- Apache Hive
Hot technologies
Top tools from 65 gated job ads (see references/market.md, as of 2026-07-11):
- Microsoft Office — 52 %
- Microsoft Excel — 28 %
- Microsoft PowerPoint — 23 %
- Microsoft Outlook — 20 %
- Microsoft Word — 17 %
- SharePoint — 17 %
- Microsoft Teams — 14 %
- Google Workspace — 9 %
- Concur — 8 %
- Zoom — 8 %
Sources: ESCO v1.2.1 (http://data.europa.eu/esco/occupation/2a04a1df-a3b9-403e-a245-e7f93fdddd44), ONET 30.3 (43-6014.00). See manifest.json for licensing/attribution.*