82 lines
3.5 KiB
Markdown
82 lines
3.5 KiB
Markdown
---
|
|
name: executive-assistant
|
|
description: "Occupational skill for the role 'executive assistant' (also: executive administrative assistant, assistant manager, personal assistant, executive secretary, foreign language correspondent executive assistant, multilingual secretary). Use when the user asks for typical executive assistant work such as: Use computers for various applications, such as database management or word processing.; Create, maintain, and enter information into databases.; Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material."
|
|
---
|
|
|
|
# Executive Assistant
|
|
|
|
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
|
|
|
|
## Core workflow
|
|
|
|
1. Use computers for various applications, such as database management or word processing.
|
|
2. Create, maintain, and enter information into databases.
|
|
3. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
|
|
4. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
|
|
5. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
|
|
6. Train and assist staff with computer usage.
|
|
7. Prepare conference or event materials, such as flyers or invitations.
|
|
8. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
|
|
|
|
## How to use this skill
|
|
|
|
- Read [references/profile.md](references/profile.md) for the occupation profile and scope.
|
|
- Consult [references/tasks.md](references/tasks.md) for the full task and activity inventory.
|
|
- Check [references/skills.md](references/skills.md) for essential vs. optional competences.
|
|
- Check [references/tools.md](references/tools.md) for the software commonly used in this role.
|
|
- See [references/ai-skills.md](references/ai-skills.md) — matched external AI agent skills (per-source attribution).
|
|
|
|
## Key competences (essential)
|
|
|
|
- apply information security policies
|
|
- build business relationships
|
|
- build trust
|
|
- business communication
|
|
- communicate schedules to the people concerned
|
|
- company policies
|
|
- coordinate events
|
|
- disseminate messages to people
|
|
- draft corporate emails
|
|
- fix meetings
|
|
- liaise with managers
|
|
- maintain register of shareholders
|
|
- manage office facility systems
|
|
- manage personnel agenda
|
|
- observe confidentiality
|
|
|
|
## Hot technologies
|
|
|
|
- Intuit QuickBooks
|
|
- SAP Concur
|
|
- IBM SPSS Statistics
|
|
- SAS
|
|
- Slack
|
|
- Atlassian JIRA
|
|
- Salesforce software
|
|
- Apache Cassandra
|
|
- Apache Hadoop
|
|
- Apache Hive
|
|
|
|
|
|
<!-- hot-tech -->
|
|
|
|
## Hot technologies
|
|
|
|
Top tools from 65 gated job ads (see references/market.md, as of 2026-07-11):
|
|
|
|
- Microsoft Office — 52 %
|
|
- Microsoft Excel — 28 %
|
|
- Microsoft PowerPoint — 23 %
|
|
- Microsoft Outlook — 20 %
|
|
- Microsoft Word — 17 %
|
|
- SharePoint — 17 %
|
|
- Microsoft Teams — 14 %
|
|
- Google Workspace — 9 %
|
|
- Concur — 8 %
|
|
- Zoom — 8 %
|
|
|
|
<!-- hot-tech -->
|
|
|
|
---
|
|
*Sources: ESCO v1.2.1 (http://data.europa.eu/esco/occupation/2a04a1df-a3b9-403e-a245-e7f93fdddd44), O*NET 30.3 (43-6014.00). See manifest.json for licensing/attribution.*
|