58 lines
3.7 KiB
Markdown
58 lines
3.7 KiB
Markdown
# Tasks & work activities — scopist
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Source: O*NET 30.3, occupation 43-6011.00 (Executive Secretaries and Executive Administrative Assistants) — manual nearest-occupation mapping via ISCO group 3343; the official ESCO crosswalk has no entry for this ESCO occupation.
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## Task statements
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- **[Core]** Answer phone calls and direct calls to appropriate parties or take messages.
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- **[Core]** Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
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- **[Core]** Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
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- **[Core]** Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
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- **[Core]** Provide clerical support to other departments.
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- **[Supplemental]** Process payroll information.
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- **[Supplemental]** Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
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- **[Core]** Manage and maintain executives' schedules.
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- **[Core]** Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
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- **[Core]** Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
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- **[Core]** Open, sort, and distribute incoming correspondence, including faxes and email.
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- **[Core]** File and retrieve corporate documents, records, and reports.
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- **[Core]** Greet visitors and determine whether they should be given access to specific individuals.
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- **[Core]** Prepare responses to correspondence containing routine inquiries.
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- **[Core]** Make travel arrangements for executives.
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- **[Core]** Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
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- **[Supplemental]** Compile, transcribe, and distribute minutes of meetings.
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- **[Core]** Attend meetings to record minutes.
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- **[Supplemental]** Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
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- **[Supplemental]** Set up and oversee administrative policies and procedures for offices or organizations.
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- **[Supplemental]** Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
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- **[Supplemental]** Interpret administrative and operating policies and procedures for employees.
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## Detailed work activities
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- Answer telephones to direct calls or provide information.
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- Compile data or documentation.
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- Confer with coworkers to coordinate work activities.
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- Coordinate operational activities.
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- Develop organizational policies or programs.
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- Distribute incoming mail.
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- Execute sales or other financial transactions.
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- Explain regulations, policies, or procedures.
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- File documents or records.
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- Greet customers, patrons, or visitors.
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- Inspect operational processes.
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- Maintain medical records.
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- Make travel, accommodations, or entertainment arrangements for others.
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- Manage clerical or administrative activities.
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- Order materials, supplies, or equipment.
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- Perform administrative or clerical tasks.
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- Prepare business correspondence.
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- Prepare documentation for contracts, transactions, or regulatory compliance.
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- Prepare research or technical reports.
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- Read materials to determine needed actions.
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- Record information from meetings or other formal proceedings.
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- Schedule operational activities.
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- Sort mail.
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- Supervise clerical or administrative personnel.
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- Train personnel.
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- Transcribe spoken or written information.
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